Release of Information
The federal Family Educational Rights and Privacy Act of 1974, a federal law, known as the Family Educational Rights and Privacy Act, allows students to access their educational records and limits the ability of others to access those records.
:The Family Educational Rights and Privacy Act applies to all records that fall within its broad definition of “educational records.” Student educational records include all records directly related to a student that are maintained by or for Delta State University. With limited exceptions, a student can see every educational record that Delta State University has that is directly related to that student.
The Family Educational Rights and Privacy Act of 1974 (as amended) is a Federal law that provides guidelines for educational institutions regarding protection and release of student educational record information. This law provides for the loss of federal funding for any institution that has a practice of violating the rights provided by the statute.
Students may have access to information about them in university records, unless the information is protected by an exception. Students should submit a signed request to the Registrar identifying the educational records they wish to inspect. The Registrar will make arrangements for access and notify the student of the time and place where the student may review their education records. Students may ask Delta State University to amend a record that they believe is inaccurate or misleading. The student will provide the Registrar with a written statement clearly identifying the part of the record they want changed and why it is inaccurate or misleading. If the Registrar, after consultation with the Vice President for Student Affairs, Provost/Vice President of Academic Affairs, and Academic department head, decides not to amend the record as request by the student, the Registrar will notify the student of this decision. Further, the Registrar will advise the student of his or her right to an appeal regarding the request for amendment.
One exception, which permits disclosure without consent, is disclosure to school officials with legitimate educational interests. A school official is a person employed by Delta State University in an administrative, supervisory, academic, or support staff position or a person or company with whom Delta State University has contracted (e.g. an attorney, auditor, or collection agency). A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility.
The parent of a University student is not generally entitled to receive information about the student, even if the student is younger than 18 years old. To obtain this information the parent will need the student’s consent. The parent of a dependent student may file a release of records statement with the Registrar’s office.
Students have a right to file a complaint with the U.S. Department of Education concerning alleged failures by Delta State University to comply with the requirements of the Family Educational Records and Privacy Act. The address of the office that administers this law is:
Family Policy Compliance Office
U.S. Department of Education
600 Independence Avenue, SW
Washington, DC 20202-4605