Changes to Existing Purchase Orders
Increases or decreases to existing purchase orders are allowed as long as they do not conflict with state purchasing laws. It is requested, however, that these change orders are processed with sufficient lead time to allow Purchasing, Accounting, and Receiving to process the change before an order is placed. Lead time in this case would normally be two (2) working days after all approvals have been secured and the requisition is received in Purchasing. Other modifications may include adding additional line items, or changing account/object codes.
PROCEDURES and RESPONSIBILITIES
Send a memo or email to Purchasing indicating the reason for change, original purchase order number, and the change to be made.